AI Lead Follow-Up Automation: Instant Multi-Channel Qualification & Booking
Convert more inbound inquiries into booked revenue. Zepiva's AI initiates contact within 60 seconds across Phone, WhatsApp, and Email — qualifying customer requirements and scheduling them directly into your Google Calendar.
Why Delayed Follow-Up Destroys Lead ROI
Spending thousands on Google Ads, Meta Ads, and SEO is useless if leads wait hours for a human callback.
Where Inbound Leads Are Lost Today
Real-world breakdowns that prevent sales teams from converting web traffic into revenue.
Leads Arrive After Hours
Homeowners, patients, and business buyers search for services in the evening. By the time your office opens at 9:00 AM, the lead has already moved on.
Phone Tag & Voicemail Traps
When sales reps finally call back, leads don't recognize the number and send it to voicemail. Days are wasted leaving unreturned messages.
Tire-Kickers Waste Sales Time
Reps spend hours on phone calls with prospects who don't have adequate budget or reside outside your service radius.
Multi-Channel Speed to Lead with Automated Discovery
Deploy a proactive AI agent that qualifies leads, handles objections, and secures calendar bookings.
Instant WhatsApp Outreach (<60s)
Within seconds of a web form submission, the AI initiates a friendly WhatsApp conversation to confirm interest, answer questions, and start discovery.
- Official Meta WhatsApp Cloud API
- High open rates (98%+ on WhatsApp)
- Natural conversational tone
Automated Inbound & Outbound Voice
The AI can dial the lead immediately or answer inbound callbacks in under 600ms, speaking naturally and guiding the caller through qualification.
- Sub-600ms latency voice synthesis
- Warm transfers to human reps for VIP leads
- Transcriptions and call recordings logged
Custom Qualification Scoring
The AI asks specific discovery questions: project scope, timeline, budget range, and decision-maker status. Out-of-scope inquiries are filtered gently.
- Protect sales team time
- Structured notes exported to your CRM
- Customizable qualification rules
Direct Google Calendar Booking
Qualified prospects are booked directly into your Google Calendar. The AI checks availability in real time and sends a calendar invite with address details.
- Two-way real-time calendar sync
- Automated 24h WhatsApp confirmation
- Reduces no-shows by over 40%
Email Confirmation & Collateral
Immediately after scheduling, an email confirmation is sent via Google Workspace with relevant portfolio samples, brochures, and pre-meeting agendas.
- Google OAuth2 tokenized security
- Professional branded formatting
- No public model training on leads
Persistent Follow-Up Sequences
If a lead does not respond to the initial outreach, Zepiva executes an automated polite multi-channel sequence across Day 1, Day 3, and Day 7.
- Compliant with anti-spam standards
- Stops immediately when lead replies
- Recovers up to 35% of silent leads